to Support its activities related to the augmentation of water supply, improvement of water sources and sewerage services so as to attain the vision, mission and overall objective of the Authority. The vacancies that need to be filled are as follows:-
RECEPTIONIST
This is a key position and it is expected that the incumbent will effective portray a proper image of the Authority. The Receptionist will also have the role of ensuring good customer services and prompt service to both internal and external customers at the front desk, and will report to the Administrative Officer on day to day activities.
Duties and Responsibilities:
a) As the first point of foremost contact with customers, endeavours to receive and direct visitors in a good manner and directs them to appropriate officers/offices.
b)To answer telephone enquires in an efficient, friendly and professional manner, relaying telephone, and fax messages.
c) Keeps detailed and updated records of calls made through the switchboards including monitoring of the telephone bills to correspond with switchboard
usage and budget.
d)To receive and direct telephone and fax messages
e)To receive mails, register and submit the same to the registry
f) Operates the telephone switchboard and ensures that the switchboard functions at all times and reports promptly on all the telephone defects.
g) Maintain a high professional and ethical profile in an endeavour to portray the positive image of DAWASA in accordance with the Authority standards and core
values.
Qualifications:
a) Possession of ordinary/advanced level secondary school certificate with passes in Kiswahili and English languages.
b) Possession of certificate in Customer Care 4r Front Office management from a recognized institution.
c) Possession of basic knowledge of computers including Microsoft office.
d)Fluency in English, French and Kiswahili.
Experience:
Working experience in reputable organization of not less than two (2) years in relevant field.
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ASSISTANT ACCOUNTANT (2 POSITIONS)
Reports to the Accountant, for day to day activities.
Duties and Responsibilities:
a) Handles day to day accounting clerical and routine works.
b) Maintains books of Accounts
c) Responsible for bank matters, handles payroll and returns.
e) Preparing payroll.
d) Reconciling bank statements
Qualifications:
i) Degree or Diploma in Accountancy, intermediate stage \II & IV or its equivalent
ii) Computer literacy.
Experience:
3 years.
Personal Attributes:
Self-motivated, team player result oriented.
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PERSONAL SECRETARIES (3 POSITIONS)
Personal Secretaries will be answerable to the Directorate of Human Resource and will be supervising secretaries within their respective working stations.
Duties and Responsibilities:
a) Maintains a diary of appointments for the executives advises and reminds the executives of their appointments.
b)Takes dictation and transcribes by typing and presents them to the executive.
c) Types all kinds of correspondence, documents, minutes and reports etc.
d) Receives visitors with courtesy, ascertain their business and relays information to the responsible officer.
e) Answers telephone calls and routes information to the responsible office accordingly.
f) Organizes internal and external events.
g) Files minutes, correspondence and other documents.
h)Maintains files in proper order and in accordance with security of the office procedures.
i) Organizes and prepares meetings, conferences and take notes of them.
j) Attends to routine executive safaris arrangements.
k) Drafts simple routine letters, notices, acknowledgements etc.
I) Implement and maintain office system and procedures.
m)Manages secretarial work and ensures that other secretarial staff are motivated, trained and disciplined and that their work is up to the required standard of . performance.
n)Operates and receives official fax and e-mail messages.
0) Handles incoming mail for personal attention.
p)Receives and guides visitors .
q) Keeps a diary of events.
r) Attends/produce records for meeting.
s) Handles confidential files and letters.
Qualifications:
Form four/six with Diploma in Secretarial Duties, Shorthand 100wpm, Hatimkato 100mkd. Hands on knowledge with advanced computer applications Stage II
including excel, word processing, database management and graphics.
Typing skill Stage \II (speed of 60wpm), Manuscripts and Tabulation stage II, Secretarial duties stage I.
Knowledge of administrative office and clerical procedures.
Relevant registration with a nationally certified organization will be an added
advantage.
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LEGAL OFFICER
DAWASA is seeking for a Legal Officer who will assist the Corporation Secretary in pursuing the litigation matters and handle all the legal affairs of the Authority. The successful Legal Officer will report to the Corporation Secretary on day to day activities.
Duties and Responsibilities:
Assists the Corporation Secretary in;
a) Providing leadership and direction of all statutory services to DAWASA and conducting or supervising (where External counsel is engaged) in all DAWASA
litigations including preparation of pleads. .
b)ln liaison with the Procurement Manager, assists the Corporate Secretary in appointment of external legal Counsels when required.
c) Counseling and advising on legal aspects of Investments, Long Term Proposals/contracts with major suppliers, consultants etc.
d) Advising and assisting the Chief Executive Officer and Management on Legal aspects of the activities of the Authority while taking appropriate action where necessary.
e) Represent the Authority in the Court of Law
f) Prepares Legal brief on cases involving the Authority
g) Follow-up the Authority's cases of law, tribunals and advocates Chambers and keep record of pending cases.
h) Witnessing all contractual agreements that are between the Authority and other third parties, monitoring the effectiveness of the contract processes, while applying legal expertise to solve the contracts breaches and advises on all legal matters pertaining to such contracts.
i) Sensitizing the DAWASA stakeholders on DAWASA Act and regulations related to water.
j) Fulfilling Company Secretarial duties and ensuring that Board business is conducted in accordance with the procedures and statutory requirements.
k) Preparing the agenda, call for Board Meetings, and maintaining accurate records of the proceedings thereof as the Secretary to the Board.
I) Notifying the Head of Departments of the decision taken at Board Meetings for action and follow up progress in implementation and preparation of action reports for submission to Board.
Qualifications:
(i) Bachelor or Masters Degree in Laws from recognized University
(ii) Computer literate
(iii) Good command of both English and Kiswahili language (written and spoken)
(iv) Possession of Legal Technical skills
(v) Registered as an Advocate of High Court ofTanzania.
(vi) Extensive knowledge in legal matters, admittance to the practice of Law in
Experience:
Graduate from School of Law who has successfully completed internship with at least 3 years working experience and practice preferably in handing litigation matters in similar field.
Personal Attributes:
Self motivated, team player, interpersonal skills, integrity, result oriented.
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CIVIL ENGINEER
DAWASA is currently implementing its water supply expansion programme as well as planning of new project. The works include Reservoirs, Dam, pipelines, drilling and pumping stations.
The works requires two engineers who are experienced in planning, implementing and supervision of the construction of water and sewerage services structures. The two Civil Engineers will be reporting to the Project Delivery Manager on• their day to day activities and will be supervising the project delivery technicians in the division.
Duties and Responsibilities:
a) Compiles information and projections to aid the preparation of the Project Implementation Unit annual budget, while monitoring the established budget and utilizing the authorized budget according the Authority regulations.
b) Oversees the preparation of division plans and specifications, engineering studies and cost estimates for maintenance of the water and sewerage infrastructure facilities.
c) Provides engineering and technical estimates to support the construction, installation, repair, and maintenance of utility systems works.
d) Provides oversight for contracted utility projects and services; inspects work sites regularly in order to ensure progress and compliance with the Authority standards of quality and contract terms and conditions.
e) Maintains cooperative relations and coordinates department activities with peer staff and other departments.
Attends meetings, conducts research, compiles information, completes special projects and various reports, and makes presentations.
f) Works with field staff to ensure coordinated work assignments and project planning related to the operation and maintenance of the DAWASA assets (water and sewerage systems).
g) Implements safety awareness programmes in accordance with the Authority policy, instructs employees on safety standards, precautionary procedures and divisional policies and procedures.
h) Through his/her head of department advises the Management on matters relating to plants performance, ensuring smooth operations and good utilization of manpower in the plant.
i) Works with the Programme Delivery team to establish and implement well-defined emergency and contingency plans and procedures. Responds to the utility emergencies as necessary.
j) Liaises with other external Authorities on electrical matters and advises the Programme Delivery Manager accordingly.
k) Prepares Engineering design and AutoCAD drawings for new projects, renew designs and reports received from consultants.
I) Attends site meetings and coordinates consultants and contractors activities. Review reports and payments claims.
Qualifications:
i) BSc Degree in Civil Engineering (structures), hands on knowledge in water supply and sewerage activities and postgraduate or short course in project/construction management is an added advantage.
ii) Computer literacy and application of Auto CAD is mandatory.
iii) Registration with Engineers Registration Board as Professional Engineer.
Experience:
At least 5 years experience in construction and supervision of Civil Engineer structure, out of which three years shall be in Water Supply and Sewerage facilities.
Personal Attributes:
Self motivated, team player, interpersonal skills, integrity, result oriented and innovative.
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ASSET ENGINEER
Asset Management is very crucial if DAWASA as a water utility is to achieve its goal of satisfying the demand of water and sewerage services to its designated customers. DAWASA Asset Engineer has the overall responsibility of ensuring the optimization of the usage of the water supply and sewerage infrastructure, seeing to it that the maintenance cost of the infrastructure is kept at its possible minimum level, while avoiding operational risks and service interruptions through effective monitoring of its usage. As the Engineer of the Utility Assets, the job entails planning for the renewal of the infrastructure in accordance with its designated life time and also endeavours to have a water supply infrastructure with acceptable minimal physical leakage levels.
Duties and Responsibilities:
a) Assists in maintaining the general asset register and network model and advising on timely interventions.
b) Ensures that Asset Management project objectives and time lines are met.
c) Preparing and maintaining hydraulic/network model for DAWASA assets management function, deployment and use within the organization.
d) By the usage of engineering software, such as AutoCAD, Water CAD, Sewer CAD, GIS, GPS & GPRS effectively monitors the Utility infrastructure and prepares Auto CAD drawings for the existing assets and updates the existing drawings to capture new developments.
e) Validates time to time physical and condition data for all DAWASA assets for the purpose of up-to-date quality data, to be delivered for the GIS.
f) Coordinating with The OPERATOR to ensure accurate customers base maps are available.
g) Liaises with the consultants on asset valuation assignments
h) Prepares Terms of Reference for asset valuation consultants.
i) . Serves as a liaison with the GIS and Block Mapping department of the OPERATOR ensuring reliability of the Operator's daily data entries.
j) Reviews reports submitted by the asset valuation consultants.
k) Liaise with the Operator on data entries in relation to system improvements and through periodical surveys, monitors the performance of the existing water networks, valves and tapping points of customers to ensure they are in line with the standards as set in the lease agreement.
I) Registers new assets.
m) Maintains asset data and asset network plans.
n) Monitors asset condition and fitness for water supply and sewerage service purposes and propose replacement plan.
0) Implementation of integrated asset management.
Qualifications:
i) BSc Degree in Civil or Water Engineering
ii) Computer Literacy with the knowledge of using latest AutoCAD software and hydraulic modelling soft wares.
iii) Registration with the Engineers Registration Board as Profession Engineer is mandatory.
Experience:
At least 5 years experience in water supply and distribution of which 3 should be on Asset Management practice preferably in Water or power utility (Intergraded Asset Management). Experience in usage of AutoCAD, Water CAD, Sewer CAD, GPS, GIS, GRRS is mandatory.
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PROCUREMENT OFFICER (2 POSITIONS)
Duties and Responsibilities:
a) In liaison with the Procurement Manager (PM); prepares, regulates and updates the DAWASA procurement plan while monitoring its implementation.
b) Assists in developing and overseeing of the implementation of the procurement guide lines for the Management and the administration of the procurement work processes while complying with the PPRA regulations, and National Procurement Guidelines.
c) Coordinates with the Authority's disposal committee (Board of Survey) for assessing the obsolete items for disposal.
d) Establishes DAWASA Procurement Management system for enhancement of the procurement planning, its implementation, monitoring and documentation.
e) Assists in the preparation of the Tender documents including Invitation for bids and Expression of Interests for procurement contracts and preparation of shortlist for bidders.
f) Assists in holding procurement Tender Submission and pre-bid meetings as well as procurement progress meetings and taking minutes for the DAWASA Tender Board.
g) Reviews and prepares supporting documentation for payment vouchers after reviewing the payment certificates and keeping records.
h) Assists in the developing and overseeing of the implementation of the guidelines for the supervision, management and monitoring of contracts for goods and works or services at the component level including coordinating and monitoring of the tender processes, by providing advice regarding adherence to donors procurement guidelines and synchronizing with DAWASA regulations.
;) Arranges for a press release to the print media, while publishing in the Government gazette .all the procurement processes as well as publishing the General Procurement Notice in the Newspaper of wide circulation, a month prior to notification of request for the recruitment of consultants.
j) Publishes notice of contract awards within 28 days after obtaining approvals.
k) Assists the coordination and selection of the consultants for water/sewerage works and other consultants; while initiating the set-up of evaluation committee and managing all the stages of consultants procurement processes (short listing, preparation of request for proposal, evaluation of financial and technical proposal preparation of draft contracts, supervision of consultancy contracts, reviewing claim and certification of the consultant claims and invoices after technical experts approval).
I) Clearing of goods through customs.
m) Forecasting and planning for Procurement of required services.
Qualifications:
The incumbents must be degree holders in Procurement and Logistic Management or and Civil Engineering from recognised institution, registered as Certified Procurement Professionals and must be computer literate. Postgraduate and short courses in procurement and or contracts management will be an added advantage.
Personal Attributes:
Self motivated, team player, interpersonal skills, integrity, result oriented. Remuneration:
All positions carry very competitive remuneration commensurate with required competency experience and qualifications, in line with DAWASA salary structure.
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APPLICATION INSTRUCTIONS:
Only candidates with the above qualifications are e'.1couraged to apply, submitting application letters together with detailed CV including contact details (telephone number, box number, email addresses) as well as certified copies of relevant certificates, names of two referees and testimonials; so as to reach the undersigned not more than two weeks from the first date of appearance of this advertisement.
N.B:
1) All envelopes should be clearly marked the title of the position applied.
3)DAWASA is an equal opportunity employer all candidates are encouraged to apply without any discrimination.
CHIEF EXECUTIVE OFFICER
DAR ES SALAAM WATER SUPPLY & SEWERAGE AUTHORITY
P.O. BOX 1573,
DAR ES SALAAM.
Apply before: 24 Apr 2014
Source:The Guardian of 10th April 2014
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